OCUL and COPPUL Digital Preservation Management Workshop

The Ontario Council of University Libraries (OCUL) and the Council of Prairie and Pacific University Libraries (COPPUL) are pleased to host a Toronto edition of the Digital Preservation Management Workshop series. The Toronto workshop will be held November 12-15, 2019, at Ryerson University.

The Digital Preservation Management Workshop incorporates community-developed standards and exemplars of good practice to provide practical guidance for developing effective digital preservation programs. The goals of the workshop are to foster critical thinking in a technological realm and provide the means for exercising practical and responsible stewardship of digital assets in an age of technological uncertainty.

Since its development by Nancy McGovern in 2003, the Digital Preservation Management workshop has served as a fantastic resource for archivists and librarians who are interested in building and refining digital preservation programs at their institutions. There are no prerequisites for attending and individuals do not need to come with a high level of technical skill or expertise. The focus of the workshop includes details on the key standards and concepts in the field and methods for preparing organization-specific action plans geared towards the technical, financial, organization and policy aspects of managing digital objects into the future. The instructors at the workshop will be Nancy McGovern and Kari Smith of MIT Libraries.

Dates and Locations

  • November 12 - Public panel discussion, 3 pm (details below) and group dinner at the Cantina Wine Cellar, Terroni Adelaide (57 Adelaide Street East), 6 pm (map)
  • November 13-15 - DPM Workshop, Ryerson Student Learning Centre, room 508 - 341 Yonge St, Toronto, at the corner at Yonge & Gould Streets (map)
    • November 13 and 14: Breakfast: 8:30 am to 9 am; workshop 9 am to 5 pm
    • November 15: Breakfast 8:30 am to 9 am; workshop 9 am to 2 pm

Many thanks to Jane Schmidt, Fangmin Wang and Michelle Arbuckle at Ryerson University Library and Archives for their support in offering this great venue!

Public Panel Talk

November 12 features a public panel talk titled “Doing Digital Preservation: Moving from Aspiration to Action.” The speakers are:

  • Amy Furness (Art Gallery of Ontario)
  • Steve Marks (University of Toronto)
  • Danielle Robichaud (University of Waterloo)
  • Sarah Romkey (Artefactual Systems)

The talk will take place from 3-5 pm in room 405 at the Ryerson University Library and Archives, 350 Victoria Street, Toronto. Space is reserved for all DPM workshop participants.



The final cost will be determined once we know the number of attendees and operational costs. OCUL will "pass through" only the cost of the workshop and operational costs to participants. Individuals will be issued a confirmation following registration. They will be invoiced for payment after the workshop takes place.

Registration includes the cost of the workshop and breakfast, lunch and refreshments during the workshop (November 13-15) plus a group dinner on November 12. Attendees must pay for their own accommodations and travel costs.

Transit and Parking

If you’re traveling to the Ryerson Student Learning Centre by public transit, there are many stations close by:

TTC – The nearest subway stations are College (College and Yonge Streets) or Dundas station (Dundas and Yonge Streets)

GO Transit – The nearest stop is Union Station. From there it is a 20 minute walk or a 5 minute subway ride to Dundas station.

Greyhound bus – The Bay Street bus terminal is a block west of campus at 610 Bay Street.

Parking is available in three lots on the East side of the Ryerson Campus; refer to this page for information.


Attendees are asked to arrange their own lodgings and are encouraged to book using CAUBO-negotiated discount rates.

The following hotels are near the workshop location and CAUBO rates apply; please quote the listed contract ID when booking.

  • Chelsea Hotel, 33 Gerrard St West, (416) 595-1975. The CAUBO rate for a basic room is $166. Contract ID: NCAUB , 3-5 minute walk to venue.
  • St James Hotel, 26 Gerrard Street East, (416) 645-2200. 25% off room rates (approx. $150 for King or Queen room), contract ID: 00067015. 3-5 minute walk.
  • Pantages Hotel, 200 Victoria Street, (416-362-1777), CAUBO rate: $195, contract ID: CAUBO. 6-8 minute walk
  • Holiday Inn Downtown Centre, 30 Carleton Street, (647) 977-6655, CAUBO rate: $148, contract ID: 900300707. 8-10 minute walk.


Registration is closed.

Please register by September 20, 2019. Priority is given to individuals who are employed at OCUL and COPPUL member institutions. Once the registration list is full, additional registrants will be placed on a waitlist. The workshop is limited to 25 attendees.
Please note that we will not be sending out invoices for registration costs until after the workshop. However, registration does mean a commitment to attend, so please ensure you have the adequate approvals to do so.


If you have further questions, please contact Grant Hurley at grant [at] scholarsportal.info (subject: OCUL%20DPM%20Workshop) or at 416-978-5648.